Increase your visibility at ARCHIVES * RECORDS 2023!

Now you can enhance your marketing message to attendees and prospects – before, during, and after the conference!

Advertising on the Conference Website

All eyes are on the conference website, and advertising to members and prospective attendees is a great way to reach your target audience and reinforce your marketing message. Prospective attendees review it to determine whether they’ll attend the conference – and to register. Speakers set up their profiles. Registrants return to the website again and again to see what’s been added to the program and to create their own schedules. Your ad will run on each page of the conference website and direct visitors to the landing page of your choice to expedite purchases! (Please note that your ad will rotate with other ads.)  Ads run for six months from submision date ro conference office. 

Why Exhibit at the 2023 ARCHIVES Expo?

Over 850 SAA members attended the 2022 Annual Meeting in-person and over 900 members were able to attend virtually. With a hybrid conference you will have access to your target audience among thousands of archives, records, and information management professionals representing government, universities, libraries, corporations, religious institutions, museums, and more—online and in-person!

At the Expo, you will:  

• Redevelop relationships with archives, records, and information professionals from the US and around the world;

• Reconnect with current customers and SAA Members;

• Discover what archives, records, and information management professionals have to say about your products – and what their future product needs are as they return to their institution and offices;

• Increase your knowledge and understanding of the archives, records, and information professions;

• Enjoy 11 hours of conveniently scheduled exhibit time, of which 5.25 full hours is unopposed by education programming;

• Sell your products online and on the show floor.

You’ll have lots of opportunities to reconnect with current and prospective customers! 

Interactive Floor Plan

Attendees will be drawn to the Hall for the Grand Opening Happy Hour on Thursday evening and three events on Friday: a Morning Coffee Break, the All-Attendee Lunch, and the hour-long Closing Break. Each exhibit booth also qualifies for two complimentary full conference registrations, so that your representatives have a chance to interact with attendees throughout the meeting—virtually and in-person!  

And don’t forget to add a Expo Hall Mini-Theater Presentation! 

Your Mini-Theater Presentation provides you with the opportunity to increase your exposure and share your message outside of your booth! Exhibitors and sponsors may reserve 25 minutes during unopposed Expo Hall events, when most attendees are in the Hall. This is your time to educate attendees and promote your products/services. A microphone, LCD projector, and screen will be available to support your in-person presentation.

Mini-Theater presentations appear in the schedule so that attendees may add to their personal schedules. See sponsor prospectus for pricing.

Exhibitors receive:

• Two free full conference registrations with each 8' x 10' booth (a $1,200 value!). Your representatives will be able to interact outside of your booth with conference attendees at education sessions and networking events throughout the meeting.

• Your company listing and profile on the conference website—as soon as your reservation is complete!—with a link to your website and full contact information.

• One-time use of the pre-registrants list, with contact information (a $400 value).

• One fully piped and draped exhibit space (8-foot back wall drape and 3-foot side rail drape), one skirted 6-foot table, two side chairs, one wastebasket, and a 7” x 44” identification sign.

EXHIBIT BOOTH RATES

(Per 8’ X 10’ Booth)

Reserve by May 31, 2023 $1,900 / Corner Prime $2,100

Reserve on or after May 31, 2023 $2,200 / Corner Prime $2,400

VIRTUAL BOOTH RATES (Whova will be the 2023 Conference Platform)

Reserve before May 31, 2023: $1,900

Reserve on or after May 31, 2023: $2,200

EXHIBIT HALL HOURS

 (Exhibit hours subject to change at the discretion of SAA.)

Reserve your booth online at https://archives2023.expofp.com/ 
Visit the virtual floor plan to see available booth(s).  Click on the desired booth and you will be taken to a reservation page to check out.

Questions? Contact Carlos R. Salgado via email at csalgado@archivists.org or 312-606-0722 ext. 215.

Interactive Floor Plan

Premiere Sponsorship Opportunities

At the 2023 Expo, you’ll share your message with more than 2,000 archives, records, and information management professionals from around the world. Sponsorship provides an opportunity to enhance your exposure and take your commitment to the next level!

Additional Sponsorship Opportunities

We're delighted to work with you to create a sponsorship opportunity that meets your company’s marketing goals and budget.

Premiere Sponsorship Opportunities

At the 2022 SAA Expo, you’ll share your message with more than 1,800 archives, records, and information management professionals from around the world. Sponsorship provides an opportunity to enhance your exposure and take your commitment to the next level!

Additional Sponsorship Opportunities

We're delighted to work with you to create a sponsorship opportunity that meets your company’s marketing goals and budget.

Why Exhibit at the 2022 SAA Expo?

SAA members are eager to return to an in-person meeting, but many members were able to attend their first SAA conference because of the convenience of a virtual conference. With a hybrid conference you will have access to your target audience among thousands of archives, records, and information management professionals representing government, universities, libraries, corporations, religious institutions, museums, and more—online and in-person!

• Redevelop relationships with archives, records, and information professionals from the US and around the world.
• Reconnect with current customers and SAA Members.
• Learn what archives, records, and information management professionals have to say about your products – and what their future product needs are as they return to their institution and offices
• Increase your knowledge and understanding of the archives, records, and information professions.
• Enjoy 11 hours of conveniently scheduled exhibit time, of which 5.25 full hours is unopposed by education programming.
• Sell your products online and on the show floor.

You’ll have lots of opportunities to reconnect with current and prospective customers! Attendees will be drawn to the Hall for the Grand Opening Happy Hour on Thursday evening and three events on Friday: Morning Coffee Break, the All-Attendee Lunch, and the hour-long Closing Break. The virtual platform provides page analytics and a lead retrieval where attendees can leave their business card. And each exhibit booth qualifies for two complimentary full conference registrations so that your representatives have a chance to interact with attendees throughout the meeting—virtually and in-person!

Exhibitors receive:

• Two free full conference registrations with each 8' x 10' booth (a $1,200 value!). Your representatives will be able to interact outside of your booth with conference attendees at education sessions and networking events throughout the meeting.

• Representatives will have access to the Virtual Booth to make and receive meeting requests, view analytics, chat with attendees, and participate in the virtual conference. 

• Live chat with attendees during your virtual Mini-Theater Presentation.

• Your company listing on the conference website—as soon as your reservation is complete—with a link to your website and full contact information.

• A company profile in the virtual platform, online schedule, and mobile app.

• One-time use of the pre-registrants list, with contact information (a $400 value).

• One fully piped and draped exhibit space (8-foot back wall drape and 3-foot side rail drape), one skirted 6-foot table, two side chairs, one wastebasket, and a 7” x 44” identification sign.

EXHIBIT BOOTH RATES

(Per 8’ X 10’ In Person Booth + Virtual Space)

Reserve before May 30, 2022: $1,800 / Corner Prime $2,000

Reserve on or after May 30, 2022: $2,100 / Corner Prime $2,300

Multiple Booths: 10% discount on additional booths 

VIRTUAL BOOTH RATES

Reserve before May 30, 2022: $1,500

Reserve on or after May 30, 2022: $1,800

EXHIBIT HALL HOURS 

Thursday, August 25, 2022, 5:30 pm - 7:30 pm

Friday, August 26, 2022, 9:30 am - 6:30 pm
(Exhibit hours subject to change at the discretion of SAA.)

Increase your visibility at ARCHIVES * RECORDS 2022!

Now you can enhance your marketing message to attendees and prospects – before, during, and after the conference!

Advertising on the Conference Website

All eyes are on the conference website, and advertising to members and prospective attendees is a great way to reach your target audience and reinforce your marketing message. Prospective attendees review it to determine whether they’ll attend the conference – and to register. Speakers set up their profiles. Registrants return to the website again and again to see what’s been added to the program and to create their own schedules. Your ad will run on each page of the conference website and direct visitors to the landing page of your choice to expedite purchases! (Please note that your ad will rotate with other ads.)  Ads run for six months from submision date ro conference office. 

Increase your visibility at ARCHIVES * RECORDS 2021!

Now you can enhance your marketing message to attendees and prospects – before, during, and after the conference!

Advertising on the Conference Website

All eyes are on the conference website, and advertising to members and prospective attendees is a great way to reach your target audience and reinforce your marketing message. Prospective attendees review it to determine whether they’ll attend the conference – and to register. Speakers set up their profiles. Registrants return to the website again and again to see what’s been added to the program and to create their own schedules. Your ad will run on each page of the conference website and direct visitors to the landing page of your choice to expedite purchases! (Please note that your ad will rotate with other ads.) This marketing opportunity is limited to confirmed sponsors.

For questions regarding ad submission, please contact Carlos Salgado at csalgado@archivists.org or 866.722.7858 x215.

Enhance your exposure – and make the most of your marketing dollars! – by sponsoring a portion of the conference.

At the BIG IDEAS! Expo you’ll share your message with more than 6,000+ archives, records, and information management professionals from around the world. Attendees enjoy a program of workshops, education sessions, networking opportunities, and special events. Sponsorship provides an opportunity to increase your exposure and take your commitment to the next level!

We're delighted to work with you to create a sponsorship opportunity that meets your company’s marketing goals and budget.

We’re happy to work with you to develop a sponsorship package that meets your marketing goals and budget. Contact Carlos Salgado (866-722-7858, ext. 215, or csalgado@archivists.org) to discuss the following – or your own big idea!

• Conference online schedule, with your logo and ad on daily push email
• Conference registration support for Unemployed/Precariously Employed Archives Workers
• Conference Virtual Platform Support
• Conference AV support
• Conference Live Stream support
• SAA Research Forum AV support
• SAA Virtual Career Center support

Increase your visibility at ARCHIVES * RECORDS 2020!

Now you can enhance your marketing message to attendees and prospects – before, during, and after the conference!

Advertising on the Conference Website

All eyes are on the conference website, and advertising to members and prospective attendees is a great way to reach your target audience and reinforce your marketing message. Prospective attendees review it to determine whether they’ll attend the conference – and to register. Speakers set up their profiles. Registrants return to the website again and again to see what’s been added to the program and to create their own schedules. Your ad will run on each page of the conference website and direct visitors to the landing page of your choice to expedite purchases! (Please note that your ad will rotate with other ads.) This marketing opportunity is limited to confirmed exhibitors.

For questions regarding ad submission, please contact Carlos Salgado at csalgado@archivists.org or 866.722.7858 x215.

BACK BY POPULAR DEMAND!  The Mini-Theater gives you another opportunity to increase your exposure and share your message!  Exhibitors and sponsors may reserve 15-30 minutes during unopposed Virtual Expo hours, when attendees are not in education sessions. Presentations will be pre-recorded by SAA's  chosen AV vendor.

Mini-Theater presentations appear in the online schedule so that attendees can add your session to their personal schedules.

Enhance your exposure – and make the most of your marketing dollars! – by sponsoring an event.

At the GREAT IDEAS! Expo you’ll share your message with more than 2,000 archives, records, and information management professionals from around the world. Attendees enjoy a week-long program of workshops, education sessions, networking opportunities, and special events. Sponsorship provides an opportunity to increase your exposure and take your commitment to the next level!

We're delighted to work with you to create a sponsorship opportunity that meets your company’s marketing goals and budget.

Or you may want to enhance your Expo Hall exposure by sponsoring individual events or take-away items that are memorable for conference attendees. We’re happy to work with you to develop a sponsorship package that meets your marketing goals and budget. Contact Carlos Salgado (866-722-7858, ext. 215, or csalgado@archivists.org) to discuss the following – or your own great idea!

• Conference mobile app and online schedule, with your logo and ad on daily push email
• Conference preliminary flyer and/or print onsite program
• Sole or co-sponsor of All-Attendee Reception
• Transportation to All-Attendee Reception
• Lanyards with conference theme
• Presidents’ Reception
• Conference AV support
• Preconference course(s) breaks
• SAA Research Forum AV and/or Break
• New Member/First-Timer Breakfast
• SAA Mentoring Program Meet-and-Greet
• Write Away! Breakfast
• Expo Hall Grand Opening
• Expo Hall Coffee Break
• Expo Hall Lunch 
• Expo Hall Closing Break

Increase your visibility at ARCHIVES * RECORDS 2019!

Now you can enhance your marketing message to attendees and prospects – before, during, and after the conference!

Advertising on the Conference Website

All eyes are on the conference website, and advertising to members and prospective attendees is a great way to reach your target audience and reinforce your marketing message. Prospective attendees review it to determine whether they’ll attend the conference – and to register. Speakers set up their profiles. Registrants return to the website again and again to see what’s been added to the program and to create their own schedules. Your ad will run on each page of the conference website and direct visitors to the landing page of your choice to expedite purchases! (Please note that your ad will rotate with other ads.) This marketing opportunity is limited to confirmed exhibitors.

Advertising in the Preliminary Program Flyer

The preliminary program flyer is available to more than 7,000 current CoSA and SAA members as well as past meeting attendees and archives, records, and information professionals who live and work within 500 miles of the conference site. It's a major tool that prospective attendees use to determine if and when they will attend the meeting. This marketing opportunity is limited to confirmed exhibitors. Limited space available.

Advertising in the Print Onsite Program

The Onsite Program will be referred to again and again during the conference and then will remain on the shelves of more than 2,000 conference attendees as a reference. This marketing opportunity is limited to confirmed exhibitors.

All artwork must be submitted to size. Print-ready PDF files preferred. Full bleeds should be ⅛ inch around. Ads may be sent in other electronic file formats if they are created in Adobe InDesign, Illustrator, or Photoshop. They may be saved as or include graphics in .tif, .eps, or .jpg format and must be at least 300 dpi. (Files sent in any other formats may not be usable. Additional fees will be incurred to translate files, and quality of reproduction may be compromised. Creation of ads, conversion of ads to preferred materials, and other production charges will be billed at cost plus handling.) Native Macintosh files are preferred, but PC files are accepted. All links (photos, fonts, etc.) and a final paper proof must be included with artwork. Files of less than 4 megabytes may be sent via email. Please Stuff or Zip and email them to csalgado@archivists.org. Files that are larger than 4 megabytes should be sent on CD-ROM to Carlos Salgado, Society of American Archivists, 17 North State Street, Suite 1425, Chicago, IL 60602. For questions regarding ad submission, please contact Carlos Salgado at csalgado@archivists.org or 866.722.7858.

Welcome! The GREAT IDEAS! Virtual Expo is where you can view a live, real-time floor plan showing currently available booths – and you can select and confirm your booth location immediately to be sure that you get the best available location.

Edit Your Booth Profile and Register Staff | Exhibitor Service Kit

Space will be assigned on a first-come, first-served basis (excluding those booths reserved for conference sponsors) upon receipt of full payment. We encourage you to sign up soon, as we expect the GREAT IDEAS! Expo to be a sell-out!

For inclusion of your listing in the Onsite Program, your application and payment must be received by May 15, 2019.

Remember: A completed contract and full payment are required to secure your booth location. Note that certain fees from the JW Marriott Austin and Alliance Exposition Services will apply.

Deadlines:

• Application Deadline (for inclusion in Onsite Program): May 15, 2019

Payment received by February 15, 2019 

• Exhibitors: $1,600 
• Exhibitors / corner or prime space: $1,800 

Payment received after February 15, 2019:

• Exhibitors: $1,900 
• Exhibitors / corner or prime space: $2,100 

Exhibit Hall Schedule

Exhibitor Move-in/Registration: You may pick up your name badge(s) and access the hall to set up your booth at 1:00 pm on Sunday, August 4. All displays must be fully set up and ready by 4:30 pm on Sunday.

Show Hours: Sunday, August 4, 5:30 pm – 7:00 pm and Monday, August 5, 8:00 am – 5:00 pm.

Tear Down: Monday, August 5, 5:00 pm – 7:00 pm.

The conference organizers reserve the right to alter the meeting schedule.

Please Note! The 2019 Joint Annual Meeting will take place on different days of the week than in previous years. Education sessions will be held on Sunday, Monday, and Tuesday (August 4–6) rather than from Thursday to Saturday. Other aspects of the schedule may change as well. Look for a preliminary schedule of events in January 2019.

Increase your visibility at ARCHIVES * RECORDS 2018!

Now you can enhance your marketing message to ARCHIVES * RECORDS 2018 attendees and prospective attendees – before, during, and after the conference!

Advertising on the Conference Website

All eyes are on the conference website and advertising to members and prospective attendees is a great way to reach your target audience and reinforce your marketing message. Prospective attendees review it to determine whether they’ll attend the conference and to register. Speakers set up their profiles. Registrants return to the website again and again to see what’s been added to the program – and to create their own schedules. Your ad will run on each page of the conference website and directs visitors to the landing page of your choice to expedite purchases! (Please note that your ad will rotate with other ads.) This marketing opportunity is limited to companies that exhibit.

Advertising in the Preliminary Program Flyer

The preliminary program flyer is available to more than 7,000 current CoSA, NAGARA, and SAA members as well as past meeting attendees and archives, records, and information professionals who live and work within 500 miles of the conference site. It's a major tool that prospective attendees use to determine if and when they will attend the meeting. This marketing opportunity is limited to companies that exhibit. Limited space available.

Advertising in the Print Onsite Program

The Onsite Program will be referred to again and again during the conference and then will remain on the shelves of more than 2,000 conference attendees as a reference. This marketing opportunity is limited to companies that exhibit.

All artwork must be submitted to size. Print-ready PDF files preferred. Full bleeds should be ⅛ inch around. Ads may be sent in other electronic file formats if they are created in Adobe InDesign, Illustrator, or Photoshop. They may be saved as or include graphics in .tif, .eps, or .jpg format and must be at least 300 dpi. (Files sent in any other formats may not be usable. Additional fees will be incurred to translate files, and quality of reproduction may be compromised. Creation of ads, conversion of ads to preferred materials, and other production charges will be billed at cost plus handling.) Native Macintosh files are preferred, but PC files are accepted. All links (photos, fonts, etc.) and a final paper proof must be included with artwork. Files of less than 4 megabytes may be sent via email. Please Stuff or Zip and email them to csalgado@archivists.org. Files that are larger than 4 megabytes should be sent on CD-ROM to Carlos Salgado, Society of American Archivists, 17 North State Street, Suite 1425, Chicago, IL 60602. For questions regarding ad submission, please contact Carlos Salgado at csalgado@archivists.org or 866.722.7858.

BACK BY POPULAR DEMAND!  The Expo Hall Mini-Theater gives you another opportunity to increase your exposure and share your message!  Exhibitors and sponsors may reserve 30 minutes during unopposed Expo Hall events, when most attendees are in the Hall. This is your time – outside your booth – to educate attendees and promote your products/services. (Please note that all booths must be staffed during Expo Hall hours.) A microphone, LCD projector, and screen will be available to support your presentation.

Mini-Theater presentations appear in the online schedule/mobile app so that attendees can add your session to their personal schedules.

Now you can enhance your exposure – and make the most of your marketing dollars! – by sponsoring an event.

At the CAPITAL IDEA! Expo you’ll share your message with more than 2,500 archives, records, and information professionals from around the world. Attendees enjoy a week-long program of workshops, education sessions, networking opportunities, and special events. Sponsorship provides an opportunity to increase your exposure and take your commitment to the next level!

We're delighted to work with you to create a sponsorship opportunity that meets your company’s marketing goals and budget.

Or you may want to enhance your Expo Hall exposure by sponsoring individual events or take-away items that are memorable for conference attendees. We’re happy to work with you to develop a sponsorship package that meets your marketing goals and budget. Contact Carlos Salgado (866-722-7858, ext. 215, or csalgado@archivists.org) to discuss the following – or your own great idea!

• Conference mobile app and online schedule, with your logo and ad on daily push email
• Conference preliminary flyer and/or print onsite program
• Sole or co-sponsor of All-Attendee Reception
• Transportation to All-Attendee Reception
• Lanyards with your logo and conference theme
• Presidents’ Reception
• Conference AV support
• SAA Research Forum AV and/or Break
• New Member/First-Timer Breakfast
• SAA Mentoring Program Meet-and-Greet
• Write Away! Breakfast
• Expo Hall Grand Opening
• Expo Hall Coffee Break
• Expo Hall Lunch 
• Expo Hall Closing Break

Welcome! The CAPITAL IDEA! Virtual Expo is where you can view a live, real-time floor plan showing currently available booths – and you can select and confirm your booth location immediately to be sure that you get the best available location.

View the floor plan here  | Edit Your Booth Profile and Register Staff

Space will be assigned on a first-come, first-served basis (excluding those booths reserved for conference sponsors) upon receipt of full payment. We encourage you to sign up soon, as we expect the CAPITAL IDEA! Expo to be a sell-out!

For inclusion of your listing in the Onsite Program, your application and payment must be received by May 18, 2018.

Remember: A completed contract and full payment are required to secure your booth location. Note that certain fees from the Marriott Wardman Park Hotel and Alliance Exposition Services will apply.

Deadlines:

• Application Deadline (for inclusion in Onsite Program): May 18, 2018
• Hotel Reservation Deadline:  June 15, 2018
  
  
  • Exhibitors: $1,900 (Nonprofit: $1,600)
  • Exhibitors / corner or prime space: $2,100 (Nonprofit: $1,800)

Exhibit Hall Schedule

Exhibitor Registration: You may pick up your name badge(s) on Thursday, August 16, between 1:00 pm and 5:00 pm.

Exhibitor Move-in: You will be allowed into the Expo Hall to start setting up your booth at 1:00 pm on Thursday, August 16. All displays must be fully set up and ready by 4:30 pm on Thursday.

Show Hours: Thursday, August 16, 5:30 pm – 7:00 pm and Friday, August 17, 8:00 am – 5:00 pm.

Tear Down: Friday, August 17, 5:00 pm – 7:00 pm.

The conference organizers reserve the right to alter the meeting schedule.

Welcome! The ARCHIVES 2017 Virtual Expo is where you can view a live, real-time floor plan showing currently available booths – and you can select and confirm your booth location immediately to be sure that you get the best available location.

Space will be assigned on a first-come, first-served basis (excluding those booths reserved for corporate sponsors) upon receipt of full payment. We encourage you to sign up soon, as we expect the ARCHIVES 2017 Expo to be a sell-out!

For inclusion of your listing in the Onsite Program, your application and payment must be received by May 15, 2017.

Remember: A completed contract and full payment are required to secure your booth location.

Note that certain fees from the Oregon Convention Center and Alliance Exposition Services will apply.

Deadlines:

• Application Deadline (for inclusion in Onsite Program): May 15, 2017
• Hotel Reservation Deadline:  June 15, 2017

Payment received by February 17, 2017 (Save up to $400!)

• Exhibitors: $1,500 (Nonprofit: $1,200)
• Exhibitors / corner or prime space: $1,700 (Nonprofit: $1,400)

Payment received after February 17, 2017:

• Exhibitors: $1,800 (Nonprofit: $1,400)
• Exhibitors / corner or prime space: $2,000 (Nonprofit: $1,600)

Exhibit Hall Schedule

Exhibitor Registration: You may pick up your name badge(s) on Thursday, July 27, between 10:00 am and 4:00 pm.

Exhibitor Move-in: You will be allowed into the Expo Hall to start setting up your booth at 1:00 pm on Thursday, July 27. All displays must be fully set up and ready by 4:30 pm on Thursday.

Show Hours: Thursday, July 27, 5:30 pm – 7:00 pm and Friday, July 28, 8:00 am – 5:00 pm.

Tear Down: Friday, July 28, 5:00 pm – 7:00 pm.

The conference organizers reserve the right to alter the meeting schedule.

BACK IN 2017! The Expo Hall Mini-Theater gives you another opportunity to increase your exposure and share your message!  Exhibitors and sponsors may reserve 30 minutes during unopposed Expo Hall events, when most attendees are in the Hall. This is your time – outside your booth – to educate attendees and promote your products/services. (Please note that all booths must be staffed during Expo Hall hours.) A microphone, LCD projector, and screen will be available to support your presentation.

Mini-Theater presentations appear in the online schedule/mobile app so that attendees can add your session to their personal schedules.

Fee:  $200 per 30-minute presentation. Receive 50% off when you reserve by February28 offer extended to March 24!

New exhibitors may add a 30-minute mini-theater presentation during the booth reservation process.

Current exhibitors may purchase by logging in to your booth profile.

The conference organizers reserve the right to alter the meeting schedule.

Now you can enhance your exposure – and make the most of your marketing dollars!

At the ARCHIVES 2017 Expo you’ll share your message with more than 1,800 archives, records, and information professionals from around the world. Attendees enjoy a week-long program of workshops, education sessions, networking opportunities, and special events. Here’s your chance to increase your exposure and take your commitment to the next level! 

We're delighted to work with you to create a sponsorship opportunity that meets your company’s marketing goals and budget. (Sponsorship opportunities are limited to companies that exhibit at ARCHIVES 2017.)

Or you may want to enhance your Expo Hall exposure by sponsoring individual events or take-away items that are memorable for conference attendees. We’re happy to work with you to develop a sponsorship package that meets your marketing goals and budget. Contact Carlos Salgado (866-722-7858, ext. 15, or csalgado@archivists.org) to discuss the following – or your own great idea!

• Conference mobile app and online schedule, with your logo and ad on daily push email
• Sole sponsor of All-Attendee Reception
• Co-sponsor of All-Attendee Reception
• Lanyards with your logo and conference theme
• President’s Reception
• SAA Research Forum
• New Member/First-Timer Breakfast
• Expo Hall Grand Opening
• Expo Hall Coffee Break
• Special food event in Expo Hall
• Conference preliminary flyer, with your logo on cover
• Write Away! Breakfast
• SAA Mentoring Program Meet-and-Greet
• AV support

Increase your visibility at ARCHIVES 2017!

Now you can enhance your marketing message to ARCHIVES 2017 attendees and prospective attendees – before, during, and after the conference!

Advertising on the Conference Website

All eyes are on the conference website once the program goes live on April 15. Prospective attendees review it to determine whether they’ll attend the conference and to register. Speakers set up their profiles. Registrants return to the website again and again to see what’s been added to the program – and to create their own schedules. Your ad will run on each page of the conference website, with a link to your company website or your 2017 Virtual Expo listing – you choose! (Please note that your ad will rotate with other ads.) This marketing opportunity is limited to companies that exhibit at ARCHIVES 2017.

Advertising in the Print Preliminary Flyer

The preliminary flyer is available to more than 6,200 current SAA members as well as past meeting attendees and archives, records, and information professionals who live and work within 500 miles of the conference site. It includes the meeting schedule and is the major tool that prospective attendees use to determine if and when they will attend the meeting. This marketing opportunity is limited to companies that exhibit at ARCHIVES 2017. Limited space available.

Advertising in the Print Onsite Program

Attendees love the conference website and the mobile app – but they still want their print program! The Onsite Program will be referred to again and again during the conference and then will remain on the shelves of more than 1,800 conference attendees as a reference. This marketing opportunity is limited to companies that exhibit at ARCHIVES 2017.

Ad Specifications for Print Programs

All artwork must be submitted to size.  Print-ready PDF files preferred.  Full bleeds should be ⅛ inch around. Ads may be sent in other electronic file formats if they are created in Adobe InDesign, Illustrator, or Photoshop. They may be saved as or include graphics in .tif, .eps, or .jpg format and must be at least 300 dpi. (Files sent in any other formats may not be usable. Additional fees will be incurred to translate files, and quality of reproduction may be compromised.  Creation of ads, conversion of ads to preferred materials, and other production charges will be billed at cost plus handling.)  Native Macintosh files are preferred, but PC files are accepted.  All links (photos, fonts, etc.) and a final paper proof must be included with artwork.  Files of less than 4 megabytes may be sent via email.  Please Stuff or Zip and email them to csalgado@archivists.org.  Files that are larger than 4 megabytes should be sent on CD-ROM to Carlos Salgado, Society of American Archivists, 17 North State Street, Suite 1425, Chicago, IL 60602.  For questions regarding ad submission, please contact Carlos Salgado at csalgado@archivists.org or 866.722.7858.

Welcome! We’ve set up the ARCHIVES * RECORDS 2016 Virtual Expo, where you can view a live, real-time floor plan showing currently available booths – and you can select and confirm your booth location immediately to be sure that you get the best available location. 

Space will be assigned on a first-come, first-served basis (excluding those booths reserved for corporate sponsors) upon receipt of full payment. We encourage you to sign up soon, as we expect the ARCHIVES * RECORDS 2016 Expo to be a sell-out!

For inclusion of your listing in the Onsite Program, your application and payment must be received by May 29, 2016.

Remember:  A completed contract and full payment are required to secure your booth location.

Note that certain fees from the Hilton Atlanta will apply.

Deadlines:

• Application Deadline (for inclusion in Onsite Program): May 25, 2016
• Hotel Reservation Deadline:  July 18, 2016

Payment received by January 29, 2016 (Save up to $400!)

• Exhibitors: $1,500 (Nonprofit: $1,200)
• Exhibitors / corner or prime space: $1,700 (Nonprofit: $1,400)

Payment received after January 29, 2016:

• Exhibitors: $1,800 (Nonprofit: $1,400)
• Exhibitors / corner or prime space: $2,000 (Nonprofit: $1,600)

Exhibit Hall Schedule

Exhibitor Registration: You may pick up your name badge(s) on Thursday, August 4, between 10:00 am and 4:00 pm.

Exhibitor Move-in: You will be allowed into the expo hall to start setting up your booth on Thursday, August 4, between 10:00 am and 4:00 pm.

Show Hours: Thursday, August 4, 5:00 pm – 7:00 pm and Friday, August 5, 8:30 am – 4:45 pm

Tear Down: Friday, August 5, 4:45 pm – 7:00 pm

The conference organizers reserve the right to alter the meeting schedule.

 Photo courtesy of Craig Huey Photography

NEW IN 2016!  The Expo Hall Mini-Theater gives you another opportunity to increase your exposure and share your message!  Exhibitors and sponsors may reserve 30 or 60 minutes during unopposed* Expo Hall events – when most attendees are in the Hall.  This is your time – outside your booth* – to educate attendees and promote your products/services. A microphone, LCD projector, and screen will be available to support your presentation.

Mini-Theater presentations appear in the online schedule/mobile app so that attendees can add your session to their personal schedules.

Fee:  $200 per 30-minute presentation. Receive 50% off when you reserve by May 30!

New exhibitors may add during booth reservation. Current exhibitors may purchase by logging in to your booth profile. 

* Please note that all booths must be staffed during Expo Hall hours.

* Unopposed Expo Hall Events: Exhibit Hall Opening (Thursday), Exhibit Hall Coffee Break (Friday), Exhibit Hall Lunch (Friday), and Exhibit Hall Closing Break.  30-minute time blocks available during check out.

Now you can enhance your exposure – and make the most of your marketing dollars!

At the ARCHIVES * RECORDS 2016 Expo you’ll share your message with more than 2,000 archives, records, and information professionals from around the world. Attendees enjoy a week-long program of workshops, education sessions, networking opportunities, and special events. Here’s your chance to increase your exposure and take your commitment to the next level!  We're delighted to work with you to create a sponsorship opportunity that meets your company’s marketing goals and budget.

Increase your visibility at ARCHIVES*RECORDS 2016!

Now you can enhance your marketing message to ARCHIVES*RECORDS 2016 attendees and prospective attendees – before, during, and after the conference!

Advertising on the Conference Website

All eyes are on the conference website once the program goes live on April 15. Prospective attendees review it to determine whether they’ll attend the conference and to register. Speakers set up their profiles. Registrants return to the website again and again to see what’s been added to the program – and to create their own schedules. Your ad will run on each page of the conference website, with a link to your company website or your 2016 Virtual Expo listing – you choose! (Please note that your ad will rotate with other ads.) This marketing opportunity is limited to companies that exhibit at ARCHIVES*RECORDS 2016.

Advertising in the Print Preliminary Program

The preliminary schedule mailer is available to more than 6,500 current CoSA and SAA members, as well as past meeting attendees and archives, records, and information professionals who live and work within 500 miles of the conference site. It includes complete information about the meeting content and is the major tool that prospective attendees use to determine if and when they will attend the meeting. This marketing opportunity is limited to companies that exhibit at ARCHIVES*RECORDS 2016. Limited space available.

Advertising in the Print Onsite Program

Attendees love the conference website and the mobile app – but they still want their print program! The Onsite Program will be referred to again and again during the conference and then will remain on the shelves of more than 2,000 conference attendees as a reference. This marketing opportunity is limited to companies that exhibit at ARCHIVES*RECORDS 2016.

Ad Specifications for Print Programs

All artwork must be submitted to size.  Print-ready PDF files preferred.  Full bleeds should be ⅛ inch around. Ads may be sent in other electronic file formats if they are created in Adobe InDesign, Illustrator, or Photoshop. They may be saved as or include graphics in .tif, .eps, or .jpg format and must be at least 300 dpi. (Files sent in any other formats may not be usable. Additional fees will be incurred to translate files, and quality of reproduction may be compromised.  Creation of ads, conversion of ads to preferred materials, and other production charges will be billed at cost plus handling.)  Native Macintosh files are preferred, but PC files are accepted.  All links (photos, fonts, etc.) and a final paper proof must be included with artwork.  Files of less than 4 megabytes may be sent via email.  Please Stuff or Zip and email them to csalgado@archivists.org.  Files that are larger than 4 megabytes should be sent on CD-ROM to Carlos Salgado, Society of American Archivists, 17 North State Street, Suite 1425, Chicago, IL 60602.  For questions regarding ad submission, please contact Carlos Salgado at csalgado@archivists.org or 866.722.7858.

Welcome! We’ve set up the ARCHIVES 2015 Virtual Expo, where you can view a live, real-time floor plan showing currently available booths – and you can select and confirm your booth location immediately to be sure that you get the best available location. 

View the floor plan.

Login to your booth.

Space will be assigned on a first-come, first-served basis (excluding those booths reserved for corporate sponsors) upon receipt of full payment. We encourage you to sign up soon, as we expect the ARCHIVES 2015 Expo to be a sell-out!

For inclusion of your listing in the Onsite Program, your application and payment must be received by May 29, 2015.

Remember:  A completed contract and full payment are required to secure your booth location.

Deadlines:

• Application Deadline (for inclusion in Onsite Program): May 29, 2015
• Hotel Reservation Deadline:  July 18, 2015

Booth Rates:

• Nonprofit Exhibitors: $1,400
• Nonprofit Exhibitors / corner or prime space: $1,600
• Exhibitors: $1,800
• Exhibitors / corner or prime space: $2,000

Courtesy of Craig Huey Photography

Now you can Enhance your Exposure – and make the most of your Marketing dollars!

At the ARCHIVES 2015 Expo you’ll share your message with more than 2,000 archives, records, and information professionals from around the world. Attendees enjoy a week-long program of workshops, education sessions, networking opportunities, and special events. Here’s your chance to increase your exposure and take your commitment to the next level!  The conference organizers are delighted to work with you to create a sponsorship opportunity that meets your company’s marketing goals and budget.

All sponsors will be listed in the Onsite Program, the conference website, and online schedule/mobile app as soon as sponsorship is confirmed.

 Customized Sponsorship Packages

In these tough economic times, your company may prefer to sponsor individual events or take-away items that are sure to be memorable for conference attendees. We’re happy to work with you to develop a sponsorship package that meets your marketing goals and budget.  Opportunities range from $3,000 to $25,000 – and may include the popular Charging Station in the Networking Café, lanyards with your logo, the SAA Research Forum, hotel key cards, breaks, receptions, plenary AV support, special food events, transportation, and other creative ideas. 

Increase your visibility by advertising in the ARCHIVES 2015 Programs!

Now you can increase hits for your marketing message by placing an Online Ad on the ARCHIVES 2015 conference website - where it will be seen by presenters, conference registrants, and those who are deciding whether to attend.  Your “button” ad will run on each page of the conference website and will link to your company website or to your 2015 Virtual Expo listing (including your contact information and product description); you choose!  This marketing opportunity is limited to companies that exhibit at ARCHIVES 2015.

The Preliminary Program is available to more than 6,200 current SAA members, as well as past meeting attendees and archives, records, and information professionals who live and work within 500 miles of the conference site.  It includes complete information about the meeting content and is the major tool that prospective attendees use to determine if and when they will attend the meeting. The conference organizers reserve the right to publish the Preliminary Program only online.

The Onsite Program will be referred to again and again during the conference and then will remain on the shelves of more than 2,000 conference attendees as a reference through the years…

Ad Specifications for Preliminary and Onsite Programs

All artwork must be submitted to size.  Print-ready PDF files preferred.  Full bleeds should be ⅛ inch around. Ads may be sent in other electronic file formats if they are created in Adobe InDesign, Illustrator, or Photoshop. They may be saved as or include graphics in .tif, .eps, or .jpg format and must be at least 300 dpi. (Files sent in any other formats may not be usable. Additional fees will be incurred to translate files, and quality of reproduction may be compromised.  Creation of ads, conversion of ads to preferred materials, and other production charges will be billed at cost plus handling.)  Native Macintosh files are preferred, but PC files are accepted.  All links (photos, fonts, etc.) and a final paper proof must be included with artwork.  Files of less than 4 megabytes may be sent via email.  Please Stuff or Zip and email them to csalgado@archivists.org.  Files that are larger than 4 megabytes should be sent on CD-ROM to Carlos Salgado, Society of American Archivists, 17 North State Street, Suite 1425, Chicago, IL 60602.  For questions regarding ad submission, please contact Carlos Salgado at csalgado@archivists.org or 866.722.7858.

We’ve set up the CAPITAL IDEA! Virtual Expo, where you can view a live, real-time floor plan showing currently available booths – and you can select and confirm your booth location immediately to be sure that you get the best available location. 

View the floor plan.

Space will be assigned on a first-come, first-served basis (excluding those booths reserved for corporate sponsors) upon receipt of full payment. We encourage you to sign up soon, as we expect the CAPITAL IDEA! Expo to be a sell-out!

For inclusion of your listing in the Onsite Program, your application and payment must be received by May 30, 2014.

Remember:  A completed contract and full payment are required to secure your booth location.

Deadlines:

• Application Deadline (for inclusion in Onsite Program):  May 30, 2014
• Hotel Reservation Deadline:  July 18, 2014

Payment received by January 31, 2014 (Save up to $400!)

• Nonprofit Exhibitors: $1,100
• Nonprofit Exhibitors / corner or prime space: $1,300
• Other Exhibitors: $1,400
• Other Exhibitors / corner or prime space): $1,600

Payment received after January 31, 2014:

• Nonprofit Exhibitors: $1,300
• Nonprofit Exhibitors / corner or prime space: $1,500
• Other Exhibitors: $1,600
• Other Exhibitors / corner or prime space): $1,800

Now you can enhance your exposure – and make the most of your marketing dollars!

At the CAPITAL IDEA! Expo you’ll share your message with more than 2,000 archives, records, and information professionals from around the world. Attendees enjoy a week-long program of workshops, education sessions, networking opportunities, and special events. Here’s your chance to increase your exposure and take your commitment to the next level!  The conference organizers are delighted to work with you to create a sponsorship opportunity that meets your company’s marketing goals and budget.

Corporate Sponsorship Opportunities

A Corporate Sponsorship offers major contributors a special opportunity for continued recognition before, during, and after the conference. You’ll gain great visibility and have the chance to mingle with the profession’s thought leaders, supporters, and staff.

PLATINUM SPONSOR—$40,000

• Bronze Level Sponsorship +
• All-Attendee Reception Primary Sponsor (a $20,000 value!)
• Dedicated hospitality space outside the Expo Hall ($3,000 value!)
• Monthly email announcements to CoSA, NAGARA, and SAA members from conference office
• Platinum Sponsor listing on all conference marketing material, throughout conference hotel, and on Preliminary and Onsite Program covers

GOLD SPONSOR—$25,000

• Ten conference registrations (a $5,000 value!)
• Two 8 x 10 premium-location Expo Hall spaces (a $3,600 value!)
• Your company logo on special signs displayed at Registration, outside the Expo Hall, and at meeting room entrances
• Corporate Gold Sponsor listing in Preliminary and Onsite programs
• Full-page ads in Preliminary and Onsite programs (a $1,400 value!)
• Full-page ad in pre-meeting issue of SAA’s Archival Outlook (a $649 value!)
• In-Text Horizontal Banner ad in three pre-meeting issues of SAA’s In The Loop (a $600 value!) 
• Online ad on all conference-related pages (with a direct link to your home page) (a $500 value)
• Listing on the conference website, with a direct link to your site
• Multi-media recognition at the Plenary session(s), including special acknowledgment by the session chair(s)
• Five invitations to the private Presidents' Reception

SILVER SPONSOR—$20,000

• Five conference registrations (a $2,500 value!)
• One 8 x 10 premium-location Expo Hall booth (an $1,800 value!)
• Corporate Silver Sponsor listing in Preliminary and Onsite programs
• Full-page ads in Preliminary and Onsite programs (a $1,400 value!)
• Full-page ad in pre-meeting issue of SAA’s Archival Outlook (a $649 value!)
• Standard Right Vertical ad in two pre-meeting issues of SAA's In The Loop (a $300 value!) 
• Online ad on all conference-related pages (with a direct link to your home page) (a $500 value)
• Listing on the conference website, with a direct link to your site
• Three invitations to the private Presidents' Reception

BRONZE SPONSOR—$15,000

• Two conference registrations (a $1,000 value!)
• One 8 x 10 premium-location Expo Hall booth (an $1,800 value!)
• Half-page ads in Preliminary and Onsite programs (a $900 value!)
• Online ad on all conference-related pages (with a direct link to your home page) (a $500 value)
• Corporate Bronze Sponsor listing in Preliminary and Onsite programs
• Listing on the conference website, with a direct link to your site
• Two invitations to the private Presidents' Reception

All-Attendee Reception Sponsor—$20,000

• Your company logo on special signs displayed at Registration, outside the Expo Hall, on reception transportation, and throughout the reception location
• Two conference registrations (a $1,000 value!)
• One 8 x 10 premium location Expo Hall space (an $1,800 value!)
• Special acknowledgment at the Opening Plenary
• Corporate listing in Preliminary and Onsite programs
• Listing on the conference website, with a direct link to your site
• Two invitations to the private Presidents' Reception

Mobile App/Online Schedule Sponsor—$10,000

• Splash screen ad, which displays full-screen for several seconds each time the mobile app is opened.
• Banner ad on each page of the mobile app.

Customized Sponsorship Packages

In these tough economic times, your company may prefer to sponsor individual events or take-away items that are sure to be memorable for conference attendees.  We’re happy to work with you to develop a sponsorship package that meets your marketing goals and budget.  Opportunities range from $3,000 to $25,000 – and may include the ever-popular Cyber Café, lanyards with your logo, SAA Research Forum, hotel key cards, breaks, receptions, plenary AV support, special food events, transportation, and other creative ideas. 

All sponsors will be listed in the Onsite Program and on the conference website as soon as sponsorship is confirmed.

Increase your visibility by advertising in the ARCHIVES * RECORDS: Ensuring Access Programs!

Now you can increase hits for your marketing message by placing an Online Ad on the ARCHIVES * RECORDS: Ensuring Access conference website - where it will be seen by presenters, conference registrants, and those who are deciding whether to attend.  Your "button" ad will run on each page of the conference website and will link to your company website or to your 2014 Virtual Expo listing (including your contact information and product description); you choose!  This marketing opportunity is limited to companies that exhibit at ARCHIVES * RECORDS: Ensuring Access.

The Preliminary Program is available to more than 6,500 current CoSA, NAGARA, and SAA members, as well as past meeting attendees and archives, records, and information professionals who live and work within 500 miles of the conference site.  It includes complete information about the meeting content and is the major tool that prospective attendees use to determine if and when they will attend the meeting. The conference organizers reserve the right to publish the Preliminary Program only online.

The Onsite Program will be referred to again and again during the conference and then will remain on the shelves of more than 2,000 conference attendees as a reference throughout the years…

Ad Specifications for Preliminary and Onsite Programs

All artwork must be submitted to size.  Print-ready PDF files preferred.  Full bleeds should be ⅛ inch around. Ads may be sent in other electronic file formats if they are created in Adobe InDesign, Illustrator, or Photoshop. They may be saved as or include graphics in .tif, .eps, or .jpg format and must be at least 300 dpi.  (Files sent in any other formats may not be usable.  Additional fees will be incurred to translate files, and quality of reproduction may be compromised.  Creation of ads, conversion of ads to preferred materials, and other production charges will be billed at cost plus handling.)  Native Macintosh files are preferred, but PC files are accepted.  All links (photos, fonts, etc.) and a final paper proof must be included with artwork.  Files of less than 4 megabytes may be sent via email.  Please Stuff or Zip them and email them to csalgado@archivists.org.  Files that are larger than 4 megabytes should be sent on CD-ROM to Carlos Salgado, Society of American Archivists, 17 North State Street, Suite 1425, Chicago, IL 60602.  For questions regarding ad submission, please contact Carlos Salgado at csalgado@archivists.org or 866.722.7858.

Now you can confirm your booth location immediately! We’ve set up the ARCHIVES | New Orleans 2013 Virtual Expo, where you can view a live, real-time floor plan showing currently available booths – and you can select and confirm your booth location immediately to be sure that you get the best available location. 

• View a layout of the expo space, or

• Reserve your booth now.

Now you can enhance your exposure – and make the most of your marketing dollars!

At ARCHIVES | New Orleans 2013 you’ll share your message with more than 1,800 archives, records, and IT professionals from around the world. Attendees enjoy a week-long program of workshops, education sessions, networking opportunities, and special events. Here’s your chance to increase your exposure and take your commitment to the next level!  The conference organizers are delighted to work with you to create a sponsorship opportunity that meets your company’s marketing goals and budget.

Corporate Sponsorship Opportunities

A Corporate Sponsorship offers major contributors a special opportunity for continued recognition before, during, and after the conference. You’ll gain great visibility and have the chance to mingle with the profession’s thought leaders, supporters, and staff.

GOLD SPONSOR—$20,000

• Ten conference registrations (a $5,000 value!)
• Two 8 x 10 premium location Expo Hall spaces (a $3,600 value!)
• Your company name on a special sign displayed at Registration and outside the Expo Hall
• Corporate Gold Sponsor listing in Preliminary and Onsite programs
• Full-page ads in Preliminary and Onsite programs (a $1,400 value!)
• Full-page ad in pre-meeting issue of SAA’s Archival Outlook (a $649 value!)
• Online ad on all conference related pages (with a direct link to your home page) (a $500 value)
• Listing on the conference website, with a direct link to your site
• Multi-media recognition at the Plenary session(s), including special acknowledgment by the session chair(s)
• Five invitations to the private President’s Reception
• Your company’s promotional packet distributed free to all attendees

SILVER SPONSOR—$15,000

• Five conference registrations (a $2,500 value!)
• One 8 x 10 premium location Expo Hall space (an $1,800 value!)
• Corporate Silver Sponsor listing in Preliminary and Onsite programs
• Full-page ads in Preliminary and Onsite programs (a $1,400 value!)
• Full-page ad in pre-meeting issue of SAA’s Archival Outlook (a $649 value!)
• Online ad on all conference related pages (with a direct link to your home page) (a $500 value)
• Listing on the conference website, with a direct link to your site
• Three invitations to the private President’s Reception

BRONZE SPONSOR—$12,000

• Two conference registrations (a $1,000 value!)
• One 8 x 10 premium location Expo Hall space (an $1,800 value!)
• Sponsorship of hotel keycards
• Half-page ads in Preliminary and Onsite programs (a $900 value!)
• Online ad on all conference related pages (with a direct link to your home page) (a $500 value)
• Corporate Bronze Sponsor listing in Preliminary and Onsite programs
• Listing on the conference website, with a direct link to your site
• Two invitations to the private President’s Reception

meetsmart mobile App Show Guide Sponsorships

You asked, we answered, FREE WiFi will be availebl in all meeting space and as always in your guest room!

Full Mobile App Sponsorship—$10,000

Includes welcome page, footer, company listing on sponsor page with large logo and URL, a two-page PDF of your Product or Services Brochure, and two advertising alerts.

Partial Mobile App Sponsorships

• Footer:  $9,000 (Add your logo to the bottom of every page of the Archives | New Orleans 2013 Mobile App.  Your logo will hyperlink to your website.  One sponsorship available for the conference.)
• Welcome Page: $5,000  (Add your logo to the Welcome Page that appears in two-hour increments as event participants open the App.  One sponsorship available for the conference.)
• Home Page:  $5,000  (Add your logo to the top of the Mobile App Home Page for the entire event. Your logo will hyperlink to your website. The Home Page is heavily visited by participants as the use the App.  One sponsorship available for the conference.)

Each of the above also includes a listing on the sponsor page, logo, one advertising alert, and a one-page PDF of your Product or Services Brochure.

Mobile Show Guide Listing Upgrades

• Logo Upgrade:  $500  (Add your logo to your Mobile Show Guide listing for greater visibility!)
• URL Upgrade:   $500  (Add a URL link to give all attendees instant access to your products and services!)

Advertising Alerts

Send pre-scheduled text messages to all event attendees, including your email, phone, and Web links for instant access!  (Show management reserves the right to limit the number of Ad Alerts sold.)

• One Ad Alert:   $850
• Two Ad Alerts:  $1,700

Click here to view the 2011 Mobile App Show Guide for ARCHIVES 360°!

Mobile App Show Guide sponsorship may be added during the booth selection check-out process or by completing the application form (PDF).

Customized Sponsorship Packages

In these tough economic times, your company may prefer to sponsor individual events or take-away items that are sure to be memorable for conference attendees.  We’re happy to work with you to develop a sponsorship package that meets your marketing goals and budget.  Opportunities range from $3,000 to $20,000 – and may include the ever-popular Cyber Café, Mobile Schedule app, SAA Research Forum, hotel key cards, breaks, receptions, plenary AV support, special food events, transportation, and other creative ideas.  All sponsors will be listed in the Onsite Program and on the conference website as soon as sponsorship is confirmed.

Increase your visibility by advertising in the ARCHIVES | New Orleans 2013 Programs!

Now you can increase hits for your marketing message by placing an Online Ad on the ARCHIVES | New Orleans 2013 conference website - where it will be seen by presenters, conference registrants, and those who are deciding whether to attend.  Your "button" ad will run on each page of the conference website and will link to your company website or to your 2013 Virtual Expo listing (including your contact information and product description); you choose!  This marketing opportunity is limited to companies that exhibit at ARCHIVES | New Orleans 2013.

Please see the Sponsor section of the prospectus to view the MeetSmart Mobile App Show Guide Sponsorship and Advertising options.

The Preliminary Program is sent to more than 6,000 current SAA and CoSA members, as well as past meeting attendees and archives, records, and IT professionals who live and work within 500 miles of the conference site.  It includes complete information about the meeting content and is the major tool that prospective attendees use to determine if and when they will attend the meeting. (The conference organizers reserve the right to publish the Preliminary Program only online.)

The Onsite Program will be referred to again and again during the conference and then will remain on the shelves of more than 1,800 conference attendees as a reference throughout the years…

Ad Specifications for Preliminary and Onsite Programs

All artwork must be submitted to size.  Print-ready PDF files preferred.  Full bleeds should be ⅛ inch around. Ads may be sent in other electronic file formats if they are created in Adobe InDesign, Illustrator, or Photoshop. They may be saved as or include graphics in .tif, .eps, or .jpg format and must be at least 300 dpi.  (Files sent in any other formats may not be usable.  Additional fees will be incurred to translate files, and quality of reproduction may be compromised.  Creation of ads, conversion of ads to preferred materials, and other production charges will be billed at cost plus handling.)  Native Macintosh files are preferred, but PC files are accepted.  All links (photos, fonts, etc.) and a final paper proof must be included with artwork.  Files of less than 4 megabytes may be sent via email.  Please Stuff or Zip them and email them to csalgado@archivists.org.  Files that are larger than 4 megabytes should be sent on CD-ROM to Carlos Salgado, Society of American Archivists, 17 North State Street, Suite 1425, Chicago, IL 60602.  For questions regarding ad submission, please contact Carlos Salgado at csalgado@archivists.org or 866.722.7858.

Welcome to the Beyond Borders Virtual Expo!

Now you can confirm your booth location immediately! We’ve set up the Beyond Borders Virtual Expo, where you can view a live, real-time floor plan showing currently available booths – and you can select and confirm your booth location immediately to be sure that you get the best available location. 

Reserve your booth now.

View a layout of the expo space.

Exhibitor Update Login (Update booth staff, company products/description, or upgrades.) 

Now you can enhance your exposure – and make the most of your marketing dollars!

At Beyond Borders, you’ll share your message with more than 2,000 archives, records, and IT professionals from around the world. Attendees enjoy a week-long program of workshops, education sessions, networking opportunities, and special events. Here’s your chance to increase your exposure and take your commitment to the next level!  The conference organizers are delighted to work with you to create a sponsorship opportunity that meets your company’s marketing goals and budget.

Corporate Sponsorship Opportunities

A Corporate Sponsorship offers major contributors a special opportunity for continued recognition before, during, and after the conference. You’ll gain great visibility and have the chance to mingle with the profession’s thought leaders, supporters, and staff.

GOLD SPONSOR—$20,000

• Ten conference registrations (a $5,000 value!)
• Two 8 x 10 premium location Expo Hall spaces (a $3,000 value!)
• Your company name on a special sign displayed at Registration and outside the Expo Hall
• Corporate Gold Sponsor listing in Preliminary and Onsite programs
• Full-page ads in Preliminary and Onsite programs (a $1,400 value!)
• Full-page ad in pre-meeting issue of SAA’s Archival Outlook (a $600 value!)
• Listing on the conference website, with a direct link to your site
• Multi-media recognition at the Plenary session(s), including special acknowledgment by the session chair(s)
• Five invitations to the private President’s Reception
• Your company’s promotional packet distributed free to all attendees

SILVER SPONSOR—$15,000

• Five conference registrations (a $2,500 value!)
• One 8 x 10 premium location Expo Hall space (a $1,500 value!)
• Corporate Silver Sponsor listing in Preliminary and Onsite programs
• Full-page ads in Preliminary and Onsite programs (a $1,400 value!)
• Full-page ad in pre-meeting issue of SAA’s Archival Outlook (a $600 value!)
• Listing on the conference website, with a direct link to your site
• Three invitations to the private President’s Reception

BRONZE SPONSOR—$10,000

• Two conference registrations (a $1,000 value!)
• One 8 x 10 premium location Expo Hall space (a $1,500 value!)
• Sponsorship of Professional and Student Poster sessions
• Half-page ads in Preliminary and Onsite programs (a $900 value!)
• Corporate Bronze Sponsor listing in Preliminary and Onsite programs
• Listing on the conference website, with a direct link to your site
• Two invitations to the private President’s Reception

MeetSmart Mobile App Show Guide Sponsorships

Click here to view the 2011 Mobile App Show Guide for ARCHIVES 360°!

Full Mobile App Sponsorship—$12,000

Includes Welcome Page, Footer, company listing on Sponsor page with logo and URL, and two advertising alerts.

Partial Mobile App Sponsorships

• Footer:  $9,000 (Add your logo to the bottom of every page of the Beyond Borders Mobile App.  Your logo will hyperlink to your website.  One sponsorship available for the conference.)
• Welcome Page: $5,000  (Add your logo to the Welcome Page that appears in two-hour increments as event participants open the App.  One sponsorship available for the conference.)
• Home Page:  $5,000  (Add your logo to the top of the Mobile App Home Page for the entire event. Your logo will hyperlink to your website. The Home Page is heavily visited by participants as the use the App.  One sponsorship available for the conference.)

Mobile Show Guide Listing Upgrades

• Logo Upgrade:  $500  (Add your logo to your Mobile Show Guide listing for greater visibility!)
• URL Upgrade:   $500  (Add a URL link to give all attendees instant access to your products and services!)

Advertising Alerts

Send pre-scheduled text messages to all event attendees, including your email, phone, and Web links for instant access!  (Show management reserves the right to limit the number of Ad Alerts sold.)

• One Ad Alert:   $850
• Two Ad Alerts:  $1,700

Mobile App Show Guide sponsorship may be added during the booth selection check-out process or by completing the application form PDF.

Customized Sponsorship Packages

In these tough economic times, your company may prefer to sponsor individual events or take-away items that are sure to be memorable for conference attendees.  We’re happy to work with you to develop a sponsorship package that meets your marketing goals and budget.  Opportunities range from $3,000 to $20,000 – and may include the ever-popular Cyber Café, Mobile Schedule app, SAA Research Forum, hotel key cards, breaks, receptions, plenary AV support, special food events, transportation, and other creative ideas.  All sponsors will be listed in the Onsite Program and on the conference website as soon as sponsorship is confirmed.

Increase your visibility by advertising in the Beyond Borders Programs!

NEW for 2012!  Now you can increase hits for your marketing message by placing an Online Ad on the Beyond Borders conference website - where it will be seen by presenters, conference registrants, and those who are deciding whether to attend.  Your "button" ad will run on each page of the conference website and will link to your company website or to your 2012 Virtual Expo listing (including your contact information and product description); you choose!  This marketing opportunity is limited to companies that exhibit at Beyond Borders.

Please see the Sponsor section of the prospectus to view the MeetSmart Mobile App Show Guide Sponsorship and Advertising options.

The Preliminary Program is sent to more than 6,000 current SAA members, as well as past meeting attendees and archives, records, and IT professionals who live and work within 500 miles of the conference site.  It includes complete information about the meeting content and is the major tool that prospective attendees use to determine if and when they will attend the meeting. (SAA reserves the right to publish the Preliminary Program only online.)

The Onsite Program will be referred to again and again during the conference and then will remain on the shelves of more than 2,000 conference attendees as a reference throughout the years…

Ad Specifications for Preliminary and Onsite Programs

All artwork must be submitted to size.  Print-ready PDF files preferred.  Full bleeds should be ⅛ inch around. Ads may be sent in other electronic file formats if they are created in Adobe InDesign, Illustrator, or Photoshop. They may be saved as or include graphics in .tif, .eps, or .jpg format and must be at least 300 dpi.  (Files sent in any other formats may not be usable.  Additional fees will be incurred to translate files, and quality of reproduction may be compromised.  Creation of ads, conversion of ads to preferred materials, and other production charges will be billed at cost plus handling.)  Native Macintosh files are preferred, but PC files are accepted.  All links (photos, fonts, etc.) and a final paper proof must be included with artwork.  Files of less than 4 megabytes may be sent via email.  Please Stuff or Zip them and email them to csalgado@archivists.org.  Files that are larger than 4 megabytes should be sent on CD-ROM to Carlos Salgado, Society of American Archivists, 17 North State Street, Suite 1425, Chicago, IL 60602.  For questions regarding ad submission, please contact Carlos Salgado at csalgado@archivists.org or 866.722.7858.

Welcome to the ARCHIVES 360° Virtual Expo!

Now you can confirm your booth location immediately! We’ve set up the ARCHIVES 360° Virtual Expo, where you can view a live, real-time floor plan showing currently available booths – and you can select and confirm your booth location immediately to be sure that you get the best available location. 

• Click here to reserve your booth now or view a layout of the expo space;
• Exhibitor Update Login (Update booth staff, company products/description, or upgrades.) 

Now you can enhance your exposure – and make the most of your marketing dollars!

At ARCHIVES 360°, you’ll share your message with more than 2,000 archives, records, and IT professionals from around the world. Attendees enjoy a week-long program of workshops, education sessions, networking opportunities, and special events – including in 2011 SAA’s grand 75th Anniversary celebration!  Here’s your chance to increase your exposure and take your commitment to the next level!  The conference organizers are delighted to work with you to create a sponsorship opportunity that meets your company’s marketing goals and budget.

Corporate Sponsorship Opportunities

A Corporate Sponsorship offers major contributors a special opportunity for continued recognition before, during, and after ARCHIVES 360°.  You’ll gain great visibility and have the chance to mingle with the profession’s thought leaders, supporters, and staff.

GOLD SPONSOR—$20,000

• Ten conference registrations (a $5,000 value!)
• Two 8 x 10 premium location Expo Hall spaces (a $3,000 value!)
• Your company name on a special sign displayed at Registration and outside the Expo Hall
• Corporate Gold Sponsor listing in Preliminary and Onsite programs
• Full-page ads in Preliminary and Onsite programs (a $1,400 value!)
• Full-page ad in pre-meeting issue of SAA’s Outlook (a $600 value!)
• Listing on the conference website, with a direct link to your site
• Multi-media recognition at the Plenary session(s), including special acknowledgment by the session chair(s)
• Five invitations to the private President’s Reception
• Your company’s promotional packet distributed free to all attendees

SILVER SPONSOR—$15,000

• Five conference registrations (a $2,500 value!)
• One 8 x 10 premium location Expo Hall space (a $1,500 value!)
• Corporate Silver Sponsor listing in Preliminary and Onsite programs
• Full-page ads in Preliminary and Onsite programs (a $1,400 value!)
• Full-page ad in pre-meeting issue of SAA’s Outlook (a $600 value!)
• Listing on the conference website, with a direct link to your site
• Three invitations to the private President’s Reception

BRONZE SPONSOR—$10,000

• Two conference registrations (a $1,000 value!)
• One 8 x 10 premium location Expo Hall space (a $1,500 value!)
• Sponsorship of Professional and Student Poster sessions
• Half-page ads in Preliminary and Onsite programs (a $900 value!)
• Corporate Bronze Sponsor listing in Preliminary and Onsite programs
• Listing on the conference website, with a direct link to your site
• Two invitations to the private President’s Reception

Customized Sponsorship Packages

In these tough economic times, your company may prefer to sponsor individual events or take-away items that are sure to be memorable for conference attendees.  We’re happy to work with you to develop a sponsorship package that meets your marketing goals and budget.  Opportunities range from $3,000 to $20,000 – and may include the ever-popular Cyber Café, hotel key cards, breaks, receptions, plenary AV support, special food events, transportation, and other creative ideas.  All sponsors will be listed in the Onsite Program and on the conference website as soon as sponsorship is confirmed.

Increase your visibility by advertising in the ARCHIVES 360° Preliminary and Onsite Programs!

The Preliminary Program is sent to more than 5,900 current SAA members, as well as past meeting attendees and archives, records, and IT professionals who live and work within 500 miles of the conference site.  It includes complete information about the meeting content and is the major tool that prospective attendees use to determine if and when they will attend the meeting.

The Onsite Program will be referred to again and again during the conference and then will remain on the shelves of more than 2,000 conference attendees as a reference throughout the years….

Ad Specifications

All artwork must be submitted to size.  Print-ready PDF files preferred.  Full bleeds should be ⅛ inch around. Ads may be sent in other electronic file formats if they are created in Adobe InDesign, Illustrator, or Photoshop. They may be saved as or include graphics in .tif, .eps, or .jpg format and must be at least 300 dpi.  (Files sent in any other formats may not be usable.  Additional fees will be incurred to translate files, and quality of reproduction may be compromised.  Creation of ads, conversion of ads to preferred materials, and other production charges will be billed at cost plus handling.)  Native Macintosh files are preferred, but PC files are accepted.  All links (photos, fonts, etc.) and a final paper proof must be included with artwork.  Files of less than 4 megabytes may be sent via email.  Please Stuff or Zip them and email them to csalgado@archivists.org.  Files that are larger than 4 megabytes should be sent on CD-ROM to Carlos Salgado, Society of American Archivists, 17 North State Street, Suite 1425, Chicago, IL 60602.  For questions regarding ad submission, please contact Carlos Salgado at csalgado@archivists.org or 866.722.7858.